Enrollment and Training 2017/18
What do 16 women coffee producers have in common?
4:45 am — The team of facilitators from Bean Voyage got ready for the big training program to be organized for 16 women coffee producers in Los Santos, Costa Rica. The night before, the entire team gathered at the co-founder’s apartment, put some finishing touches on the module, and played a ton of ice-breakers to get everyone in the organizing team acquainted.
6:00 am — Tightly packed into a tiny jeep, the team headed out for a 1hr 14min drive to Los Santos. The training was being held at the processing center of our community partner, Centro Agricola Cantonal.
7:20 am — We arrived! Half of the team started preparing for the workshops while the rest drove to pick up some of the farmers who were unable to make it for the training themselves.
8:00 am — Our community coordinator and certified Q-Grader, drove in to start preparing for the roasting and cupping workshop that he would be leading later in the day. The schedule for the day was as follows:
8:30 am — With all the farmers in attendance we were ready to get the workshop rolling. As with all things in Costa Rica, the day starts off with some delicious coffee and cookies.
9:00 am — Nicol, who is one of our lead facilitators, began the day with a warm up/ice breaker session. The two activities were focused around helping the participants feel more comfortable and learn each other’s names, as many of them had not met prior to the event.
9:30 am — Sunghee and Fernanda started us off with a storytelling workshop that was inspired by PIXAR and its format of effectively telling stories. The aim of this workshop is to get our participants to recognize their own stories. Quite often, we learn the stories of others as leaders, champions, and winners but we hardly focus on our own stories as one which is important. This hour was an opportunity for each of them (and us) to think back on their lives and discover a story that allowed them to express their heroism in this world. At the end of the session, we asked if any of the participants wanted to share their stories. We did not expect many participants to share their stories, but as soon as we started this sharing session, almost all of the women shared their stories and each of them wrote beautifully about their experiences and aspirations for the future. We are still working on collecting these stories, but hope to share a few of them in the coming weeks on our facebook page!
10:30 am — After a quick game, we started with a design thinking workshop led by Nicol and Abhinav. The workshop is called Pensamiento Conjunto (thinking together), and although it follows some of the principles of design thinking, it was adjusted for the time constraint and the context of the workshop. We asked participants to begin by creating an empathy map of a women coffee producer. Each of them, in their different group, created fictional characters and gave their characters as many details as possible. Soon after, they were then asked to create four quadrants around the name, but unlike the traditional empathy map, we asked for the four quadrants to be named see, feel, actions, and how. The goal is for them to first empathize with their characters, and then focus on ideating and creating solutions that they believe would help this character with their challenges as a women coffee producer. Then the groups vote on their favorite ideas in a democratic form. Each group selects a specific idea that they then develop into a 3-minute presentation for the rest of the groups. The objective of this game is to get them thinking about communal solutions to many of the challenges that they themselves feel, without the pressure of having to speak about their personal challenges in public. When isolating the character from any specific person, it allows for a more free-flowing discussion across the board.
11:30 am — After an exciting morning, our team videographer, Jasmin and photographer, Fernanda took the floor to do a quick activity with all the participants. Everyone is given a piece of paper and asked to share (in one word) their answers to the question “what does coffee mean to you?”. Amongst a lot of giggles and confusion, all farmers came up with their one word. It was then followed by a little photo/video session where we invited them to share their words with the world. (We will share the photos on our Instagram soon!)
12:15 pm — Lunch arrived a bit late, but when it finally arrived, we all enjoyed freshly prepared Casados con Chicaron by our local food manager, Vanessa. It was a treat to be in the company of fellow coffee professionals from all phases of life.
1:00 pm — Amidst a lot of yawns thanks to the Casados, we were right on time to start the roasting workshop with Alexis Calvo, our SCA certified Q-Grader. Alexis divides the workshop into two parts — the science of roasting and practical session. In the first half, Alex spoke about the science of roasting by using terminologies that are easy to understand for a first time roaster. Except for a couple of women who had roasted prior, 90% of our participants had never had experience in roasting coffee. Therefore, Alex had to carefully use terms and examples that were easily understandable for a first time roaster. We were quite unsure of this session as we had never hosted such a large scale roasting course for women coffee producers previously — and we were worried that they would not find any of this science interesting. To our pleasant surprise, all of the women coffee producers had a ton of questions for Alex, and started connecting to their few experiences of having roasted their coffee and/or to their experiences as life-long coffee producers. In the second part, Alex divided the participants into three groups and asked them to identify some defect beans in a small batch of coffee, in order to better understand the quality of their coffee. Alex then allowed each group to come up and use one of the micro-roasters. Due to time shortage, we couldn’t have all groups roast, but they roasted it in one big group, and made a communal decision of the right time for the coffee to be ‘Cupping Ready’ (the type of roast perfect for cupping this coffee. Amidst a great deal of discussions, the group finally decided on a time — with some yelling ‘I can smell the burn!’ with laughters).
2:00 pm — After the excitement of roasting a fresh batch of coffee for the first time, we transitioned to the most anticipated session of the day. Although some of our women producers have had some experiences in roasting coffee before, none of them had ever tried cupping coffee. As you can expect, this session is filled with chaos, excitement, mistakes, questions, and a lot of coffee and giggles. From smelling the coffee for fragrance and aroma to breaking the crust, it is a huge mess. But the kind of mess that shows us how much excitement there was among these producers to further learn about the process of cupping coffee. When it comes to the big moment — of tasting the coffee — some people are drinking the coffee and others are not sure of the quantity that they should drink. All in all, it was a session that filled our entire team with hope as it showed us that such sessions would be of interest for the farmers in the future.
3:30 pm — Although we had planned a letter writing session for the farmers towards the end, due to time restrictions we were unable to head into the session as planned. However, our entire team was happy to see them enjoying the cupping session and their enthusiasm to learn more about the process and the quality of their coffee.
3:45 pm — As we wrapped up, Nicol led a reflection session where each participant held a yarn and spoke of the one thing they learned during the day and one thing they would like to learn in the coming year. This was an important reflection for us as we finalize our training module for the year 2018.
4:00 pm — What started as a group of strangers are now hugging each other, sharing contact information and providing us with well-needed feedback to better organize these sessions in the future. The best part of it was when one of the participants came up to Sunghee at the end and asked: “When’s the next training session — I want to attend each of these sessions”. That was a touching moment for us as it showed the effectiveness and need for our work in these communities.
5:00 pm — As we ride back to San Pedro, Nicol leads a quick reflection session with the team. We did this with our usual Rose, Thorn, and Bud style. The key reflections were —
Roses (what went well):
Excellent participation — every single person was participating and had questions throughout the workshops;
We got an excellent response that more women coffee producers are interested in learning more about coffee roasting and cupping procedures so they can skip the middlemen, and work directly with consumers;
Our team was highly flexible — even though we were not able to conduct a session as planned, we were able to observe the situation and deduce what was best for the participants on the spot;
The energy among the participants was breathtaking!
Thorns (what was challenging):
Some of the participants were a bit late, and had to catch up on the warm-up sessions;
We had previously planned for this training to be 3-day long. With it being 1-day long training this time, we could notice how working under a time constraint was a bit challenging for all the participants;
We, as an organization, need to be more careful in drawing the line of when to take photos and videos in order to preserve the safe space for everyone;
Bud (what we’re looking forward to):
We’re looking forward to completing our 2018 training manual over the next 4–5 weeks;
We’re looking forward to raising funds and establishing some more partnerships to be able to host more of these sessions and more unique sessions for women coffee producers next year;
We’re looking forward to scaling our program to include 75 women coffee producers in 2018;
Organizing Team 2017
Finally, we wanted to express our sincere gratitude to the Red Empress Foundation and Nancy Glassman for their support of our enrollment and training program this year. We are truly grateful for your support, and we look forward to working together in the coming year!
Going back to the question of this reflection — what do the women coffee producers have in common? They now have greater agency to understand and evaluate the quality of their own coffee and negotiate for fairer prices from their buyers.
If you’re inspired by our work, come support us by making your Christmas purchase from one of our women coffee producers here.
